Financial administration - process supplier invoices based on payment schedules. Keep payment files up to date and handle confidential information in line with regulations. Ensure all payments relating to meetings are accounted for.
Journal data and desk research - collection of regular and ad hoc data for general reporting, meeting reports and strategic development plans. Research competitors and landscape information to support new initiatives.
Meeting management - coordinate virtual and in-person meeting dates with all attendees (internal and external). Coordinate meeting logistics with the Departmental Administrator including catering, reception passes, travel and accommodation. Cover for the Publishing Executive for meeting minutes when required.
Editorial maintenance - maintain editorial board lists and conflict of interest statements internally and on websites. Ensure new board members are set up accordingly and added to the appropriate lists and systems. Act as the main point of contact for author queries via email and phone.
Website maintenance - update website information as required by the Publishing Team. Regularly check websites to ensure all links are working.
Social and Multimedia management - update social media editor lists and set up training slots. Organise time slots and track recording dates for podcasts and videos ensuring they are published on time.
Other tasks - including but not limited to: cover for the departmental Publishing Administrator or Publishing Executives when required; work on regular and ad hoc Publishing Team projects when required.
Strong written and verbal communication skills, with excellent attention to detail
Proficient in standard software packages, such as Microsoft Office or Google Suite; basic web skills desirable (e.g. WordPress)
Ability to prioritise workload and manage multiple tasks
Self-motivated and able to work on own initiative
Relevant experience working with academic journals or in a scholarly publishing environment is desirable
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