We are looking for an enthusiastic, adaptable, and detail-orientated Assistant reporting to our Chief People Office.
The extent of your duties will include but are not limited to:
•Be responsible for the overall direction and coordination of the team’s administration.
•Work closely with support staff to build, co-ordinate and secure support and resources for projects and initiatives.
•Interact with stakeholders to arrange meetings, conference calls, diary schedules etc.
•Prepare minutes of meetings and assist with the follow up actions from meeting outcomes.
•Travel booking and co-ordination, submission of expense claims, coordination of large-scale travel requirements for hourly paid Associates.
•Coordinate visitors on behalf of Senior Management.
•Develop presentations and agendas for site visits, organisation meetings.
•Coordinate and manage the correspondence, phone calls and meeting schedule.
•Assist in maintaining regular contact with the large network of internal and external stakeholders, which may involve access to additional mailboxes.
•Minute taking for Executive level meetings.
•Perform miscellaneous duties as assigned.
•Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
•Ability to prioritize and handle multiple assignments at any given time while also serving as a "go to" for all members of a large team.
•Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts.
•High levels of integrity and discretion.
•Must be flexible and able to commit the time required to get the job done.
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