Responsibilities
  • liaise with clients to find out their exact event requirements
  • produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
  • research venues, suppliers and contractors, then negotiate prices and hire
  • manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
  • liaise with sales and marketing teams to publicise and promote the event
  • manage all pre-event planning, organising guest speakers and delegate packs
  • coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
  • manage a team of staff, giving full briefings
  • organise facilities for car parking, traffic control, security, first aid, hospitality and the media
  • make sure that insurance, legal, health and safety obligations are followed
Requirements
  • degree or HND in event management, hotel or catering management, leisure and tourism, marketing or business
  • Relevant experience, either paid or voluntary
Skills
  • organisational skills and attention to detail
  • communication and interpersonal skills
  • negotiation skills when looking for the best price from venues, suppliers and contractors
  • time-management skills and the ability to work under pressure to ensure the efficient running of an event
  • project management experience
  • problem-solving skills and diplomacy