Responsibilities
  • Report to the Chairman and CEO and liaise with board members (including the Non Executive Directors) on all Corporate Governance matters
  • Organise and prepare agendas and papers for board meetings and committees
  • Take minutes, draft resolutions, and lodge required forms, confirmation statements and accounts with Companies House
  • Follow up on actions from meetings
  • Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval
  • Maintain statutory books, including registers of members, directors and secretaries
  • Contribute to meeting discussions as and when required, and advise members of the boards and audit & risk committee on proposed corporate governance policies and changes in legislation
  • Monitor changes in relevant legislation and the regulatory environment and take appropriate action, including ensuring compliance of the Group with the new corporate governance reporting requirements for private companies. Develop and oversee the systems to ensure that the Group is compliant
  • Liaise with external regulators and advisers, such as lawyers and auditors
  • Take a role in mergers and acquisition activity
  • Minute meetings with the trustees of the Group’s pension schemes
  • Assist with compliance with reporting obligations and information gathering
  • Act as line manager for and mentoring the Company Secretary Assistant
     
Requirements
 
  • Qualification as a chartered secretary (ICSA) preferred (or professional accountant or solicitor with good company secretary experience)
  • Solid academic background
  • Flexible, adaptable and personable with strong communication skills
  • Interpersonal skills and the ability to work well with people at all levels
  • Ability to work independently, on own initiative to tight deadlines in a fast-paced environment